2.1 Acceptance

By signing a SponsorStack Agreement, submitting a Marketplace listing, or completing a Marketplace booking, you confirm that you have read, understood, and agree to be bound by these Terms & Conditions in full.

2.2 Amendments

SponsorStack reserves the right to update these Terms & Conditions at any time. Material changes will be communicated to active parties in writing with a minimum of 14 days’ notice. Continued use of SponsorStack services after that period constitutes acceptance of the updated terms.

2.3 Capacity

All parties entering into an agreement with SponsorStack warrant that they have full legal capacity and authority to do so, and that no existing obligation prevents them from fulfilling their commitments.

2.4 Entire Agreement

These Terms & Conditions, together with any signed Agreement and relevant schedules, constitute the entire agreement between the parties and supersede all prior discussions, representations, and understandings.

3.1 Category Exclusivity

Category exclusivity takes effect immediately upon execution of the Sponsor Agreement. SponsorStack will not enter into a sponsorship arrangement with a competitor in the same commercial category within the same regional stack for the duration of the contract term, regardless of the value of any competing offer.

3.2 Brand Assets

The Sponsor must supply high-resolution brand assets (logo files in formats specified by SponsorStack) within 14 days of signing. Failure to supply assets within this period may delay the start of delivery obligations. SponsorStack will not be held liable for delays caused by late asset submission.

3.3 Quarterly Reporting

SponsorStack will issue a quarterly performance report within 30 days of each quarter end. Reports will include attendance data, social media analytics, photo evidence of brand placement, and a compliance scorecard for each club in the stack.

3.4 Renewal

SponsorStack will initiate a renewal conversation no less than 90 days before the contract expiry date. The Sponsor must provide written notice of non-renewal no less than 60 days before expiry. Failure to provide timely notice may result in automatic renewal on existing terms.

3.5 Non-Poaching

Sponsors agree not to enter into a direct commercial arrangement with any club or athlete introduced through SponsorStack without SponsorStack’s written consent for a period of 24 months from the end of the commercial relationship. Breach of this clause entitles SponsorStack to a commission equivalent to 25% of the direct arrangement value.

4.1 Deliverables

Clubs and athletes agree to fulfil all contracted deliverables as specified in their Club Agreement. Deliverables include but are not limited to: kit branding, venue signage, social media content, and quarterly data submission.

4.2 Non-Circumvention

Clubs and athletes agree not to enter a direct commercial relationship with any sponsor introduced by SponsorStack for a period of 24 months following termination of their Agreement. This clause does not restrict clubs from sourcing their own independent sponsors at any time.

4.3 Stack Composition

SponsorStack guarantees that no two clubs from the same sport will be placed in the same regional stack. A club’s sport-specific commercial inventory in its region is exclusively reserved for that club for the duration of the agreement.

4.4 Revenue Distribution

Club revenue share percentages are agreed and fixed in the Club Agreement before signing. SponsorStack will distribute agreed revenue shares within 30 days of sponsor payment clearing the Client Account. SponsorStack earns commission only when sponsor payment is received.

4.5 Sponsor Withdrawal

If a sponsor withdraws mid-contract, SponsorStack will pursue any outstanding payments and seek a replacement sponsor within 60 days. Funds already received and held in the Client Account remain fully protected. If no replacement is found within 60 days, club delivery obligations are suspended with no penalty to the club.

5.1 Sponsor Payments

Annual sponsor fees are due in full within 14 days of the Agreement being executed unless a payment schedule has been agreed in writing. Overdue payments accrue interest at 4% above the Bank of England base rate from the due date.

5.2 Client Account

All sponsor payments are received into a dedicated SponsorStack Client Account and are held separately from SponsorStack’s operating funds. This protects club revenue shares in the event of any commercial difficulty affecting SponsorStack’s operating business.

5.3 VAT

SponsorStack Ltd is not currently registered for VAT, so no VAT is charged on any of our fees, subscriptions or Marketplace bookings. If SponsorStack becomes VAT registered, VAT will be added at the prevailing rate from the date of registration and we will give at least 30 days’ written notice to active customers and subscribers. Clubs and athletes are responsible for any VAT due on their own share of a sponsorship.

5.4 Refunds

Annual sponsorship fees are non-refundable once delivery has commenced, except in the case of a material breach of these terms by SponsorStack. For Marketplace bookings, refer to the Matchday Marketplace Terms below.

6.1 SponsorStack Trade Mark

The SponsorStack name and logo are registered as a UK trade mark with the UK Intellectual Property Office (Registration No. UK00004371531). Unauthorised use of the SponsorStack name, logo, or branding is not permitted. All website content, including text, graphics, and design, is the property of SponsorStack Ltd and may not be reproduced without prior written consent.

6.2 Sponsor Assets

The Sponsor retains full ownership of all brand assets supplied to SponsorStack. By supplying assets, the Sponsor grants SponsorStack and the clubs in the relevant stack a limited, non-exclusive licence to use those assets solely for the purposes of fulfilling the contracted deliverables.

6.3 SponsorStack Materials

All reports, templates, presentations, and other materials produced by SponsorStack remain the intellectual property of SponsorStack Ltd. Clients may not reproduce or distribute these materials without written consent.

6.4 Club Content

Clubs and athletes retain ownership of all content they create in fulfilment of their deliverables. By creating and publishing sponsor-tagged content, clubs grant the Sponsor a limited licence to share and reference that content for commercial purposes.

7.1 Cap on Liability

SponsorStack’s total liability to any party under or in connection with these terms shall not exceed the total fees paid by or to that party in the 12 months preceding the claim.

7.2 Exclusions

SponsorStack shall not be liable for any indirect, consequential, special, or punitive loss including but not limited to loss of profit, loss of reputation, or loss of opportunity arising from a failure in delivery by a club or athlete.

7.3 Force Majeure

Neither party shall be held liable for failure to fulfil obligations where that failure is caused by circumstances beyond their reasonable control, including but not limited to pandemic, natural disaster, or government restriction. Obligations will be suspended for the duration of such circumstances.

8.1 Termination for Breach

Either party may terminate the Agreement with immediate effect upon written notice if the other party commits a material breach and fails to remedy that breach within 14 days of receiving written notice requiring it to do so.

8.2 Termination for Insolvency

Either party may terminate immediately if the other party enters administration, receivership, liquidation, or any formal insolvency process.

8.3 Effects of Termination

Upon termination, all outstanding payment obligations remain enforceable. Any funds held in the Client Account attributable to services already delivered will be distributed to the relevant clubs within 30 days. The non-circumvention clause in sections 3.5 and 4.2 survives termination.

10.1 The Club Portal

The SponsorStack Club Portal is a web-based software platform available at portal.sponsorstack.co.uk. It enables registered clubs to manage their sponsor relationships, track renewal dates, store documents, and access commercial tools. Access to the portal is subject to these terms.

10.2 Subscription Plans

The Club Portal is available on the following plans:

Free

Access to core sponsor tracking features for 1 team and up to 3 sponsors. No charge.

Pro — £19.99/mo

Up to 3 teams and 8 sponsors, plus Contract Builder, deliverables tracking, funding goals, prospect pipeline and branded invoices. Billed monthly via Stripe.

Elite — £39.99/mo

Unlimited teams and sponsors, plus the Reports & Analytics dashboard and downloadable PDF reports. Billed monthly via Stripe.

10.3 Billing & Payment

Paid subscriptions are billed monthly in advance via Stripe. By subscribing, you authorise SponsorStack to charge your payment method on a recurring monthly basis until you cancel. No VAT is currently charged (see clause 5.3).

10.4 Cancellation

You may cancel your subscription at any time from within the Club Portal. Cancellation takes effect at the end of your current billing period. No refunds are issued for partial months. On cancellation, your account reverts to the Free plan and your data is retained for 90 days before permanent deletion.

10.5 Data & Privacy

All data entered into the Club Portal is stored securely and is owned by the club. SponsorStack will not share, sell, or use club data for any purpose other than providing and improving the portal service. For full details, see our Privacy Policy.

10.6 Availability

SponsorStack aims to maintain portal availability at all times but does not guarantee uninterrupted access. Planned maintenance will be communicated in advance where possible. SponsorStack shall not be liable for any loss arising from temporary unavailability of the portal.

10.7 Account Security

Club admins are responsible for maintaining the security of their portal access. SponsorStack uses one-time code authentication and does not store passwords. You must notify SponsorStack immediately if you suspect unauthorised access to your account.

10.8 Termination of Portal Access

SponsorStack reserves the right to suspend or terminate portal access where a club breaches these terms, fails to pay subscription fees, or uses the portal in a manner that is harmful to SponsorStack or other users. Where possible, 7 days’ written notice will be given before suspension.

11.1 The Brand Portal

The SponsorStack Brand Portal is a web-based software platform available at brand.sponsorstack.co.uk. It enables registered individual athletes and content creators to manage their sponsorship relationships, track deliverables and payments, generate invoices, and access a public sponsor-facing profile page. Access to the Brand Portal is subject to these terms.

11.2 Eligibility & Age Restriction

The Brand Portal is intended for use by individuals aged 18 or over. Where the individual an account relates to is under 18, the account must be registered and operated by a parent or legal guardian on that individual’s behalf, and that parent or guardian is responsible for compliance with these terms.

11.3 Subscription Plans

For individual athletes and creators, the Brand Portal is available on the following plans:

Free

Partnerships and deliverables, documents and renewal tracking, tracked links, expenses, content calendar and results log. No charge.

Elite — £19.99/mo

All Free features plus branded invoicing, a public Sponsor Me page with enquiries, sponsor-facing portal links, sponsor logo and media proof, and full reports with tax tracker. Billed monthly via Stripe.

Organisation workspaces (for agencies, media companies and clubs managing multiple athletes, creators or properties) are priced individually and agreed in writing with SponsorStack.

SponsorStack may offer special introductory or founding member terms to selected early users under separate written agreement. Where such terms have been agreed in writing, they take precedence over the standard plans described here.

11.4 Billing & Payment

Paid subscriptions are billed monthly in advance via Stripe. By subscribing to the Elite plan, you authorise SponsorStack to charge your payment method on a recurring monthly basis until you cancel. No VAT is currently charged (see clause 5.3).

11.5 Cancellation

You may cancel your subscription at any time from within the Brand Portal’s billing settings. Cancellation takes effect at the end of your current billing period. No refunds are issued for partial months. On cancellation, your account reverts to the Free plan at the close of your final billing period. If you close your account, your data is retained for 90 days before permanent deletion.

11.6 Data & Privacy

All data entered into the Brand Portal, including bank account details provided for invoicing purposes, is stored securely and is owned by the account holder. SponsorStack will not share, sell, or use this data for any purpose other than providing and improving the portal service. For full details, see our Privacy Policy.

11.7 Availability

SponsorStack aims to maintain portal availability at all times but does not guarantee uninterrupted access. Planned maintenance will be communicated in advance where possible. SponsorStack shall not be liable for any loss arising from temporary unavailability of the portal.

11.8 Account Security

Account holders are responsible for maintaining the security of their portal access, including choosing a secure password. You must notify SponsorStack immediately if you suspect unauthorised access to your account.

11.9 Termination of Portal Access

SponsorStack reserves the right to suspend or terminate portal access where an account holder breaches these terms, fails to pay subscription fees, or uses the portal in a manner that is harmful to SponsorStack or other users. Where possible, 7 days’ written notice will be given before suspension.

12.1 Governing Law

These Terms & Conditions and any Agreement incorporating them are governed by and construed in accordance with the laws of Scotland. All disputes shall be subject to the exclusive jurisdiction of the Scottish courts.

12.2 Dispute Resolution

In the event of a dispute, the parties agree to attempt resolution through good faith negotiation for a period of 30 days before commencing formal proceedings. Where a dispute cannot be resolved by negotiation, either party may refer the matter to a mutually agreed mediator before resorting to litigation.

12.3 Severability

If any provision of these terms is found to be unenforceable or invalid, that provision shall be modified to the minimum extent necessary to make it enforceable. All remaining provisions remain in full force and effect.